Core-CT Fact Sheet

Core-CT is Connecticut state government’s central financial and administrative computer system. Using PeopleSoft’s ERP suite from Oracle Corp., the system encompasses central and agency accounting functions, including modules for general ledger, purchasing, accounts payable, accounts receivable, billing, assets, and inventory, project costing and customer contracts; as well as PeopleSoft’s Human Resource Management System, with modules for payroll, time and labor, human resources, and benefits. Core-CT covers all these functions for executive branch agencies, and some of its functions are also used by the Judicial Branch, the General Assembly, and state institutions of higher education. In addition, Core-CT uses PeopleSoft’s EPM ad-hoc reporting function to allow queries on its vast database.

Currently, the system uses PeopleSoft version 8.9. Some 8,000 state workers use Core-CT. They pay the state’s bills in a $19 billion annual budget (fiscal year 2011), including the payroll for all state employees.

Launched in 2003, Core-CT is based at the Department of Information Technology’s East Hartford, CT office. It is managed jointly by the Office of the State Comptroller and the Department of Administrative Services; these agencies hold the statutory authority for the system’s functions.  Approximately 100 people work directly in the ongoing development and maintenance of Core-CT.

Core-CT Objectives:

• Streamline government operations: Give managers and end-users easy access to timely and accurate information
• Increase state's efficiency: Enable the state to take advantage of e-commerce, etc.
• Facilitate better decision-making: Coordinate agency efforts across the state.
• Standardize, modernize technology: Reduce the variety of computers, programming languages, database packages, etc. used in the state.
• Eliminate duplicate activities: Eliminate redundant tasks (like duplicate data entry and reconciliation)
• Eliminate redundant systems: Eliminate separate systems that some agencies currently use to perform financial and administrative functions that the core system should and will perform.
• Avoid replacing core systems piecemeal: Replacing the accounting system, payroll system, or personnel system separately would be costly and would simply bring a new generation of nonintegrated systems.

Core-CT Benefits:

Overall:

• Single point of entry for HR, payroll, financial data
• Single database from which to access information (end of dual data entry and reconciliation)
• Use of networks to provide access to information
• Robust reporting tools -much improved ability to analyze both fiscal and HR information
• Point and click user interface
• Integration of back office (agency specific) and internet applications
• Enables implementation of self-service -electronic approvals replace paper
• Robust e-commerce functionality
• Ability to track statewide expenditures on a programmatic basis
• Continuous improvement in core system functionality

Accounting

• Accurate, real-time payment processing through integration across system modules
• Real-time budget control and update
• Timely and accurate vendor payments
• Efficient voucher creation tools
• Vendor transaction inquiry and reporting
• Automated close of purchase orders
• P-card transaction processing

Procurement

• Integrated, user-friendly system with robust search capability
• Tight integration with accounting, inventory and asset systems

Human Resources/Payroll

• Single integrated system without multiple data entry
• Eliminates need for reconciliation between APS and Payroll
• Ability to view and update all information on-line in real time
• Better reporting and analysis of HR/Payroll information
• Benefits processes go from manual to automatic
• Garnishments to be processed centrally

Software: PeopleSoft ERP suite: HRMS, Financials, and EPM, version 8.9

Implementation dates:

• Financials, Phase 1: July 2003
• EPM Ad-Hoc Reporting for Financials: September 2003
• HRMS: October 2003
• Financials: Billing, January 2005; Asset Management, July 2005; Inventory, August 2005
• Financials: Project Costing and Customer Contracts, July 2007

Core-CT Communications:

• (860) 622-2538

Core-CT website: http://www.core-ct.state.ct.us/

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