Core-CT's New Financials Application

Core-CT is upgrading our Financials application to enable State employees to take advantage of enhanced and new functionality in the latest 9.1 release and to allow us to stay current with Oracle support.

New functionality will include:

1) New Work Flow Approval for requisitions, purchase orders and vouchers.

2) Receiving Required for POs: Receipts will be required for all purchases (services and commodities) to properly identify assets and accruals. Receipts must be done for the proper identification of assets.

3) Threshold ID for Assets: The ability to set a dollar threshold to determine a capitalized asset or non-capitalized asset. The Threshold ID ($1000) will be used to determine whether the asset is capitalized.

4) Direct Connect for Grainger: Direct Connect is the ability for agencies to directly connect from e-procurement to shop on the Grainger website and to return the shopping cart to Core-CT for processing; the resulting POs will be electronically submitted directly into Grainger's ordering system.

5) Amount Only Functionality for POs: The Amount Only functionality (previously restricted to on line POs) has been expanded for use now on e-procurement requisitions.

6) Procurement Card Processing: Now, all credit card purchases will be reconciled in Core-CT and credit cards can be specified as the payment method for requisitions and purchase orders.

Needed Agency Actions Prior to Go-Live

By February 28, 2013, the following Agency actions need to take place:

1) Closing of all POs and Requisitions: The following action is recommended to be done by all agencies, all requisitions will need to be closed and all POs will need to be adjusted down to their expended levels and closed. Further instructions will be sent to Purchasing Offices within agencies.

2) Retainge Receipts: Agencies that are currently using the retainage receipt process will need to delete their retainage receipts and will need to recreate them against the new Version 9.1 POs. Further instructions will be sent to Purchasing and Business Offices within agencies.

3) Active Scan Scopes, Extracts and Physical Inventory Occurrences Must be Fully Loaded - Along the same lines as run controls, to ensure that Asset physical inventory processes run without problems, all scan scopes, extracts and physical inventory occurrences must be newly created in the 9.1 version.

4) Agency Email Address for Inter-Agency Billing: Agencies will need to create an agency email address for billing invoices to be sent. Core-CT will no longer print billing invoices that are sent inter-agency, but these will now be emailed between agencies. Agencies will need to decide on internal procedures of handling emailed inter-agency bills.

5) Other transactions will need to be in a complete state - MSRs, back orders, bills, etc. More information will be sent out with instructions to agencies.

Due to the new processes and functionality, Financial Run Controls for Users will be deleted. To ensure that users will not have problems, all financial run controls will be deleted. Core-CT highly recommends that users take screenshots of their current financial run controls to make it easier to recreate them when the system comes back up.

Communication, Training & Support

Core-CT has a full communication, training and information campaign planned for the launch of the new Core-CT Financials application. P-Card classroom training, online training, job aids, and self-running demonstrations will be available prior to Go-Live.

For More Information

This is the first of several communications. Further communications will be sent to assist Agencies before and after the 9.1 Upgrade.

If you have immediate questions, please call the Help Desk or visit the Core-CT website, and follow the '9.1 Upgrade' link on the left side of the screen.

Stay tuned for more details!