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Core-CT HRMS Daily MailDate: 12/1/2017 New Time and Labor Job Aid for FMLA Codes The Time and Labor Team has created a job aid to reflect the new FMLA Time
Reporting Codes (TRCs) resulting from the SEBAC 2017 agreement. The job aid is
titled FMLA Time Reporting Codes and can be found on the Core-CT web page under
HRMS > Time and Labor > Time & Labor Job Aids. This document has two tabs. The
first one lists all active FMLA codes and non-FMLA codes relating to employee
absences for their own illness or family member illness. The second tab lists
former FMLA codes that have been inactivated. On the FMLA tab, the first two columns contain information that will assist
users in narrowing down the TRC list. The Type column contains values Combo,
Contractual, Federal, non-FMLA, Paid Leave, SEBAC Supplemental and State. The
Category column further defines the type of leave with values of Bonding, Bone
Marrow Donation, Caregiver, Family, Maternity, Military Caregiver, Military
Exigency, Organ Donation, Parental, Personal, Sick Family and WC (Workers’
Comp). Once these two columns have been filtered, users will have the complete
list of TRCs for the employee’s type of leave. Using the naming convention of
TRCs (S = Sick, V = Vacation, etc.), select the TRC that fits the employee’s
accrual selection. The Notes column indicates the new TRCs. Important: The new FMLA codes are effective August 4, 2017. Users must update
attendance (State, Federal, Combo, Supplemental) from that date forward to
ensure that the time is accurately counted. If the timesheet is no longer
available, the changes can be made in Adjust Paid Time with accrual adjustments
(+/-) made in the current pay period. Agencies need to let employees know that
they have the right to request changes to their accrual usage for bonding and
caregivers. Employees must make the request to use sick leave versus unpaid or
other accruals by December 15, 2017 and subsequent timesheet changes must be
made by December 22, 2017. The former FMLA codes have been inactivated effective November 24, 2017. The
new codes MUST be used on and after this date. Users may also refer to the Time Reporting Codes job aid for more
information. For questions on using the job aid or the TRCs or making attendance
changes, contact the Core-CT Time and Labor Team. Return to Core-CT HRMS Daily Mail Home Page
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