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Core-CT HRMS Daily Mail

Date: 6/15/2017

New Workgroups Created for Workers’ Compensation

The Time and Labor Team has created new Workgroups for use when an employee will be out on long term Workers’ Compensation. The Workgroups will automatically post WCDIR on the timesheet and will be processed directly to Payroll without the need to approve. If agencies would like to use the new Workgroup, simply enroll the employee at the beginning of the first full pay period the employee will be paid directly by the Third Party Administrator – when WCDIR will be posted - effective June 9, 2017 or later. Upon the employee’s return, they will need to be enrolled back into their regular Workgroup. The effective date should be the first day of the pay period in which the employee will return. REG will be posted for the entire pay period which can be changed to WCDIR for the days prior to the employee’s return. Four workgroups have been created, one each for 7 hour days, 7.25 hour days, 7.5 hour days and 8 hour days. These Workgroups are not set up as needs approval. The WCDIR attendance will be processed and sent directly to Payroll.

In addition to the Workgroup change, the employee might also need a new schedule. The employee cannot be enrolled in a zero hour schedule in order to use the new workgroups. On the Assign Work Schedule page, verify that the employee is not in a zero hour schedule. If the Assignment Method is Use Default Schedule, the employee will automatically be enrolled in a standard Monday-Friday schedule based on the number of hours of the Workgroup and no change is needed. If the Assignment Method is Use Predefined Schedule, and the schedule is Zero Hours, add a new row effective with the Workgroup change and select Use Default Schedule as the Assignment Method. When the employee returns to work and is enrolled in their regular Workgroup, the schedule set up needs to be returned to the former values.

The Workgroup job aid has been updated to include these new Workgroups. They are named 200ESWC8, 201ESWC750, 202ESWC725, and 203ESWC7. The naming convention is as follows. The first three characters have been arbitrarily numbered starting with 200. The fourth character is for Exception. The fifth character is for Standard holiday schedule. The sixth and seven characters are for Workers' Compensation. The eighth, ninth and tenth characters reflect the day length. This naming convention has been added to the Naming Standards for Time and Labor job aid. Questions about the job aids or the Workgroups can be directed to the Time and Labor Team.

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