In addition to the Workgroup change, the employee might also need a new schedule. The employee cannot be enrolled in a zero hour schedule in order to use the new Workgroups. On the Assign Work Schedule page, verify that the employee is not in a zero hour schedule. If the Assignment Method is Use Default Schedule, the employee will automatically be enrolled in a standard Monday-Friday schedule based on the number of hours of the Workgroup and no change is needed. If the Assignment Method is Use Predefined Schedule, and the schedule is Zero Hours, add a new row effective with the Workgroup change and select Use Default Schedule as the Assignment Method. When the employee returns to work and is enrolled in their regular Workgroup, the schedule setup needs to be returned to the former values. If the return date is known, both rows can be added at the same time in Maintain Time Reporter and Assign Work Schedule.

The Workgroup job aid has been updated to include these new Workgroups. They are named 301ESSMR7, 303ESSMR725, 302ESSMR75 and 300ESSMR8. The naming convention is as follows. The first three characters have been arbitrarily numbered starting with 300. The fourth character is for Exception. The fifth character is for Standard holiday schedule. The sixth, seventh and eighth characters are for Summer. The final characters reflect the day length. This naming convention has been added to the Naming Standards for Time and Labor job aid. Questions about the job aids or the new Workgroups can be directed to the Time and Labor Team.