Impacts of HRMS Business Processes by Core-CT
As discussed at HRMS
Business Process Workshops, September/October 2002
Manage Positions
- Position approvals will be within the system
- All
positions will be temporary or regular
- Agency approval of job positions at two
levels
- Position numbers will be system generated
- Position activity summary
report
Select and Recruit/eRecruit
- Job Requisitions will be posted using the
eRecruit process.
- Central HR will purge all non-hired applicants with an
effective date older than two years.
- Applicants who don't attach to job
requisition can be seen by all.
Hire Workforce
- Employees who hold concurrent positions will only have one
tax setup and direct deposit.
- Employees who hold concurrent jobs will receive
multiple paychecks for multiple jobs.
- Personnel Actions History Report will be
used to audit information.
- Hiring pages contain information that may be
handled by payroll in current system.
- Required data must be completed on HR
pages before being saved.
- Employees must be set up in the system before they
can be processed by Payroll.
- Employee IDs will be system generated, rather
than assigned by OSC.
- An employee must be activated and assigned by DAS upon
rehire to a new agency.
Maintain Workforce
- Communication between HR, Payroll, Time & Labor and
Benefits will be more important because of the integrated system.
- Agencies
will generate reports.
- Central Payroll and Agency will share responsibility
for different aspects of Longevity Payment.
- Job changes will originate and be
processed at the agencies. The Personnel Actions History Report will be used by
Central HR to audit job transactions.
- An employee is activated and assigned by
Central HR upon transfer to a new agency.
- MSA transfers will no longer exist.
Event Maintenance
- The Event Maintenance process will be automated in the
Core-CT system. Currently, health insurance carriers maintain the coverage
records and life insurance information is maintained in a legacy system at OSC.
-
Health insurance enrollment forms will not be sent to the carriers, instead
they will be filed at agencies.
- Core-CT HRMS will generate an enrollment form
that includes coverage history and carrier options the day after an event is
entered.
- Event maintenance time periods will be more strict because Core-CT
will not allow entry past the time period defined by the eligibility rules.
- State will send payment to carriers monthly rather than biweekly
Benefits Billing
- Core-CT system will automatically enroll participants in
benefits billing.
- Core-CT will generate monthly billing statements for
employees.
- Agencies will be responsible for entering health and life insurance
premium payments online.
- Agencies will be responsible for reviewing the
discrepancy report and resolving issues.
- Today carriers get employers share
regardless of employee payment until the carrier cancels coverage, results in
retroactive adjustments.
Time and Labor (overall impacts)
- Integration of Core-CT HRMS System o
Creation of central Time and Labor entity
- Creation of new payroll schedule
Time and Labor - Schedule Employee Time
- Integration of Core-CT HRMS System
(i.e. need to hire employee through HR prior to assigning a work schedule)
- Centralization of schedule creation
- Agencies' maintenance of schedule
assignments
Time and Labor - Manage Time Collection
- Creation of groups for the
collection and entry of time
- Creation of timesheets
Time and Labor - Administer Time Reporting
- Entry of time - Weekly Elapsed
Time Page
- Managing of exceptions
- Performing prior period adjustments and
record only adjustments
Time and Labor - Validation and Approval
- Validation of time through online
edits
- Validation of time through the time administration batch process
- Centralization of loading time to central payroll
Time and Labor - Manage Leave Accruals
- Ability to view employee's leave and
comp balances on the time entry page
- Ability to view employee's leave and comp
balances on the employees' check or advice print
- Assignment and verification
of employee leave and comp plan assignment
Payroll - Overall Impacts
- Ability to produce a payment for an employee
without having to "hire" the employee in Payroll
- Ability to generate
Payroll and TL reports prior to the close of the pay period
- Ability to view
and correct errors prior to close of the pay period
- Ability to generate some
Payroll and TL reports at the agency level
Payroll - Employee Garnishments
- Centralization of employee garnishments
- Agency view only access to garnishment pages
Payroll - Employee Payroll Data
- Employee Tax Data will be setup at the time
of hire and at the time of a change request
- Agency Payroll User will be
responsible for the maintenance of the following employee data:
- General
deductions
- Additional pay
- Direct deposit
- Savings bond
- Tax data
Payroll - Calculate & Confirm On-Cycle Payroll
- Creation of new payroll
schedule
- Ability to generate payroll and time and labor reports prior to the
close of pay period
- Ability to view and correct errors prior to the close of
the pay period
- Ability to generate payroll and time and labor reports after
the close of the pay period
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